Leo Officers
Roles, Responsibilities, and the Election
The members of the executive board are:
- President
- Vice President
- Treasurer
- Secretary
- Exec Board Member (Membership Director)
- Exec Board Member (Website Director)
- Exec Board Member (Public Relations Director)
It is very important that officers attend as many meetings and events as possible and set a good example to the rest of the club. See Membership Expectations for more details.
Officer's Roles
President
The president:
· leads by example - his / her enthusiasm and participation at meetings and functions sets the tone for the rest of the club
· creates the agenda for each club meeting and submits it to an advisor for approval, and for the advisor to make copies to be handed out at the meeting
· is responsible for conducting well-organized club meetings
· includes all members in decision-making processes
· instructs other club officers concerning their responsibilities
· works with the club secretary to submit timely reports to the sponsoring Lions club and the Youth Programs Department at International Headquarters
Vice President
The vice president:
· assumes the duties of president if the president cannot attend a meeting / function or complete their term
· assists the president during a meeting
· helps to maintain order during a meeting
· plays a lead role in coordinating functions of the club
· oversees the records maintained by the secretary and treasurer
Secretary
The secretary:
· maintains club records and meeting minutes and submits these documents to the board of directors and an advisor on a monthly basis
· maintains lists of officers, committee appointments, attendance records and membership rosters. These must be submitted to the board of directors and an advisor any time a change is made
· maintains club e-mail addresses, checks the club e-mail account, and sends meeting reminders to members
· submits the Leo Club Officers and Membership Report form (Leo-72) – due May 15th, and the Successful Leo Club Project or Activity Report form (Leo-SPA) – as completed, to the Youth Programs Department at International Headquarters per the Leo program handbook
Treasurer
The treasurer:
· receives and deposits all money into either the:
- Administrative account which contains funds raised from fellow club members. These funds support the administration of the club
- Fundraising account which contains funds raised from the public. These public funds must be donated back to the community
· disperses club funds when authorized by the Leo club board of directors
· submits a financial statement every month to the Leo advisors and club board of directors
Membership, Website, and Public Relations Directors
The three board members:
· help to maintain order during meetings and functions
· must be ready to assume the duties of vice president, secretary, or treasurer if the respective officer cannot attend a meeting or complete their term
· attend board meetings
· provide public relations, perform web site maintenance, and help with membership
Election Procedure
All members and adivsors present vote. The vote is anonymous, and the candidate with the most votes wins.
In the case of a tie there will be a run-off between the two candidates. If there is a second tie, the advisors will have the final decision.
· If the outgoing president will be returning the following year, they are offered a board member position that focuses on membership. The outgoing president either accepts or declines
· There is a “first round” of speeches by the prospective candidates followed by voting for president, vice president, secretary, and treasurer
· The results are announced
· There is a “second round” of speeches by prospective candidates followed by voting for the open board positions. Any member not already elected to another position is eligible. This allows a person to run for one of the “first round” positions and if they lose, run again for a board position